Contents

Practical AI for teams

PROMPT
ANATOMY

A 5-part framework, a send check, a library, and a quiz. From AI guesswork — less rework, more control.

Try the 2-minute practice Download English summary (PDF)

Library · Executive kit · AI tools guide

FAQ (for leaders)
What should I include in a prompt for leadership updates? Audience, context, constraints, and the exact output format (bullets, table, decision memo). Add success criteria.
How do I reduce hallucinated facts in client emails? Paste source notes, ask for citations/quotes, and run a quick send check: what’s safe, what must be verified.
What’s a quick send check? A 30-second risk review before you send: facts, missing context, and 2–3 reputational risks.
How do I get consistent outputs across my team? Use one shared template (role + context + reasoning + output), then iterate with the same checklist.
Basics

What is a prompt?

Two definitions and a quick rule.
Five-step framework — when answers stay fuzzy.

Prompt

Short instruction to the AI so you get a concrete result.

In practice

“Do X according to Y and return Z in this format.”

Prompt engineering

How you write a prompt: specification → structure → iteration.

Goal

Less guesswork, more stability through iteration.

Quick start (~1 min)

Rule: Goal + Input + Output.

“Goal: [WHAT I WANT]. Input: [PASTE TEXT]. Output: 7-bullet list with A/B/C priorities.”

Next Framework ↓

Steps

Prompt anatomy framework

Often 2–3 are enough; use all five when you cannot risk mistakes.

1
Role Who you are and why the AI should work this way
2
Context Facts, audience, constraints, sources, what people already know
3
Reasoning Steps, criteria, how to decide
4
Output Format, length, example, done criteria
5
Quality control Check before you send (especially to clients or leadership)
Practice

Start in 2 minutes

Same weekly goal — framing changes what you get.
1) Run “Before”. 2) Run “After” with your own 3–5 lines of notes. 3) Compare: A/B/C without invented numbers?

Before (fuzzy)

Without a frame the AI fills gaps by guessing.

Prompt

“Prepare a report on our weekly priorities.”

Risk

  • Unclear audience and format
  • Numbers may be invented
  • Missing your context

After (with anatomy)

Same goal — clear prompt, usable output.

Structure

Role work assistant
Goal this week’s priorities
Input notes / emails
Output action list (A/B/C)

Output

Good if: A/B/C priorities and no numbers you did not paste in.

Check (30 sec)

Full send check — after the roadmap.

What to check

  • Are facts true?
  • What context is missing?
  • What are 2–3 risks?
  • What to verify with an independent source?

Next

Roadmap ↓ · Check →

Roadmap

Roadmap: start with 5–15 min

First — the quick send check. The other five templates — when you need them. Times are approximate.

Quick send check 5–15 min
Meeting or sprint plan 30–90 min
Same message — three levels 20–60 min
Content feedback 20–60 min
Assignment / team learning 15–45 min
Email or message (draft) 10–30 min
You do not have to do them all. The same set is in the library.
Safety

Quick send check

Paste the full text you plan to send or submit to a client, leadership, or partner (e.g. email, report, or proposal draft) — not a random chat reply.
This check reviews facts and risks before you send.

ROLE You are a responsible specialist and information critic: you know the AI can be wrong or invent facts.
CONTEXT Where I will use it: [client email / internal report / proposal / contract / deck]. Domain: [Domain], audience: [Audience]. Paste the full AI draft you plan to send or submit as final: [TEXT].
OUTPUT 1) Top 3 risks (factual, legal, or comms). 2) What is safe to use unchanged. 3) What to verify with an independent source (not AI alone). 4) What context is missing for a sharper answer.
Less risk for clients and reputation.

Next: next template · all prompts in the library

Split graphic: CHAOS — messy chat with crossed-out images and short asks; CONTROL — Role, Context, Output, Criteria and a clean logo. Headline: AI isn’t random. Your input is.
01 • Structure

Meeting or sprint plan

One table: time, activity, goal — plus a few decision questions.

TASK Build a meeting or sprint plan as a table (time · activity · goal) and add 3 questions that help decide.
INPUT Duration: [e.g. 60 min]. Topic: [TOPIC]. Team / roles: [WHO JOINS]. They already know: [WHAT YOU AGREED BEFORE].
OUTPUT A table with columns Time | Activity | Goal, then 3 questions below.
Plan ready in a few minutes.
02 • Personalization

Same message — three levels

Basic, intermediate, advanced — same core, different depth.

TASK Write the same message or task at three difficulty levels (basic, intermediate, advanced).
INPUT Topic or task: [TOPIC]. Reader: [e.g. junior / senior, client / internal team]. Starting idea or draft (if any): [TEXT].
OUTPUT Three clearly separated versions titled Basic / Intermediate / Advanced; tone and detail should scale with level.
One template — several audiences.
03 • Feedback

Content feedback

Assessment + one concrete tip — fewer empty iterations.

TASK Score against the criteria and give one clear change to make first.
INPUT Text or work: [TEXT]. Criteria: [Criteria].
OUTPUT Short assessment (score or level), 3 strengths, 1 concrete improvement step with an example.
Fewer iterations and less fix-up time.
04 • Innovation

Assignment / team learning

One concrete format — e.g. knowledge check or hands-on task — with instructions for the team.

TASK Create short material or a task; use the example so it feels relevant and usable.
INPUT Topic: [TOPIC]. Audience: [Team / role]. Format: [knowledge check / hands-on task]. Example from your work or process: [BRIEF].
OUTPUT Ready text with clear team instructions; if useful, an answer key or rubric.
Fits a real work situation.
05 • Communication

Email or message (draft)

Up to ~100 words: problem, solution, clear next step.

TASK Produce one draft; structure: problem → solution → call to action or another clear next step.
INPUT Who you write to: [team / client / partner]. Situation (facts): [WHAT HAPPENED]. Tone: professional but warm. Limit: up to 100 words.
OUTPUT One ready text; if useful, a second shorter variant (e.g. Slack / Teams).
Clear, calm communication.
Program

Roll out the same system for your team

This page is the free lesson and library. The site has the paid, team-ready program.

Open PromptAnatomy.app
Library

Prompt library

Here — ready-made prompts for AI: open a category and copy. Most common start: Daily work → day summary or task list.

How to use (30 sec)
  1. “Copy”.
  2. Fill [...].
  3. If fuzzy — framework, add the missing step.
Daily work3 templates

Day summary


                            
                        

                        

                            
Task list

                            

                            
                        

                        

                            
Meeting notes

                            

                            
                        

                    

                

            


            

                

                    Communication5 templates
                    

                        

                            
Email reply

                            

                            
                        

                        

                            
Shorten text

                            

                            
                        

                        

                            
Hard message (deadline / error / change)

                            

                            
                        

                        

                            
Feedback after a mistake (1:1)

                            

                            
                        

                        

                            
De-escalation (rewrite the message)

                            

                            
                        

                    

                

            


            

                

                    Quality and checks2 templates
                    

                        

                            
Prompt quality check (five principles)

                            
Paste your prompt and run.

                            

                            
                        

                        

                            
Constraints and format

                            

                            
                        

                    

                

            

        

    







    

        

            Exploded sushi, bottom to top: nori — 1 Role, rice — 2 Context, salmon — 3 Reasoning, avocado — 4 Output, sesame — 5 Quality check.
        

        
AI IS A SYSTEM.

        

            The model sets what is possible.
Process — whether that result sticks at work and in the team.
        

    







    

        

            

                

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What should you put in a prompt so the AI answer is useful?

                    
    
                        
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MAKE IT A SYSTEM

        
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Part of Prompt Anatomy · the program → promptanatomy.app